DBE Committee/ODOT - DODI Meeting
Monday, October 15, 2018, 2:00 p.m. (ODOT 3:00 p.m.)
OCA Conference Room
A G E N D A
Call to order – 2:13 p.m.
ODOT may not be getting an accurate reflection of intended DBE participation at bid time due to this concern.
- Meeting with prime contractors/FHWA/ODOT
- Summary of meeting – Initiated by prime contractors.FHWA involved in meeting.High level discussion of how to improve the program.Prime contractors were concerned that efforts to help DBEs were jeopardizing CUFs.OCA was not involved in this meeting since we represent primes and DBEs.FHWA, Lauren Purdy, Brad Jones, Lloyd MacAdam, Jack Marchbanks attended.Discussion seemed to be positive and DBEs would support the changes that were discussed.Another meeting has been set for the afternoon of the 2nd day of the Winter Conference.Pilot Program that FHWA has – ODOT would submit a change to the program that would need to be accepted by FHWA to improve program and would not need to go through the rule making process.Possible elimination of NAICS Codes and their limits, use either DBE limit or SBA limit – something appropriate for Heavy/Highway industry.More collaboration on changes to program, similar to spec committees.Discussion of change order processing (including Estimated Cost of Force Accounts) for all small contractors.There is a draft action plan.
- DBE Committee participation – Chair Amy Hall would be a part of the group going forward, add Mary Fantozzi and Bernard Lewis since they are on the Board of Directors and part of this Committee.Need ODOT, FHWA, OCA, primes and DBEs to be part of the effort to ensure each perspective is represented.Desire to centralize these discussions, since Heavy/Highway Committee, DBE Committee, and this group would all be addressing the same issues.However, keep the group to a manageable size.
- Input from DBE Committee – Try to get them on a schedule similar to construction specs.Need to schedule DBE Committee meetings rather than having them at the call of the Chair.Try to mirror schedule of Spec Committees.
- CRL – Working with Janet Treadway and IT, will meet with InfoTech.Discuss issues with the program.Would like to meet with the OCA CRL group.Trying not to be dependent upon a system.Need to document that requirements are met.Prompt payment will be needed.
- Have discussed spec committee processes with Clint Bishop and will be implemented.
- Trucking – quotes from DBEs.Need to agree what a negotiated price.Initial idea was to get negotiated prices on every project, but that is impractical.Want to make sure trucking DBEs are comfortable with prices they are agreeing to.
Adjourn - 4:05 p.m.
Attendance:
Amy Hall Ebony Construction
Dan Moncrief McDaniel’s Construction
Andy Leffler Shelly & Sands
Bernard Lewis B&G Construction (conference call)
Toya Estes J&B Steel (conference call)
Mary Fantozzi JD Williamson Construction (conference call)
Rachyl Smith FHWA
Rachel LeVee FHWA
Deborah Green ODOT
Tom Yanka ODOT
David Walker ODOT
Lauren Purdy ODOT (conference call)
Danette Shuler ODOT (conference call)